Development and Alumni Relations Coordinator


Title:  Development and Alumni Relations Coordinator

Exempt/Nonexempt:  Exempt, Salary

Schedule:  40 hours a week, full year, onsite

Supervisor:  Mary Welz, Director of Development

Date:  January, 2023

Specific Responsibilities:

Reporting to the Director of Development, the Coordinator will perform a wide-range of coordinator work, primarily in the following three areas:

Database Management

  • Manage all gift processing, including pledges, gift management and acknowledgment letters
  • Perform data entry and maintain the general integrity and consistency of the Raiser’s Edge database
  • Manage all financial reporting of gifts and serve as liaison to the business office
  • Maintain the inventory of all development, alumni, and campaign supplies 

Alumni Relations

  • Record and maintain the Alumni and Parent database including engagement activities, giving history and biographical information
  • Generate mailing lists for on-line and print mailings
  • Provide support for the production and distribution of all communications and mailings documenting individual Alumni engagements
  • Assist with planning Alumni events being present where requested
  • Communicate professionally at all times; proofread outgoing communications


Capital Campaign

  • Create and maintain all gift processing and database files pertinent to the campaign
  • Prepare campaign reports as requested including campaign pyramid tracking, volunteer assignments, meetings completed, gifts and pledges, and campaign financial reports
  • Organize and coordinate campaign meetings, gatherings and travel; distribute related agendas, reports and other materials as requested
  • Attend campaign meetings and prepare brief minutes


  • A proven track record managing detail-oriented systems with precision
  • Experience working with financial data using a complex database
  • Experience with event planning and management
  • Excellent oral and written communication skills
  • Excellent organization skills
  • A sense of humor
  • A willingness to join a high-functioning energetic and collaborative team
  • The ability to work some evenings and weekend hours
  • Expertise with Excel preferred, familiarity with Raiser’s Edge software a plus

Physical Requirements:

This position requires the employee to sit for long periods of time working at a computer, to be available to support events on and off the premises, and to be able to travel in inclement weather as necessary.


To apply for this position, please send your resume and cover letter to  [email protected]

Questions regarding this position can be emailed to [email protected], or call her at 802-585-0614.